SAP for Certificate and Undergraduate Associate Students

Satisfactory Academic Progress standards for Certificate and Associate Degree program of studies are measured based on the student’s qualitative and quantitative performance at Georgia State University and accepted transfer courses. These measures include:

  • Cumulative Grade Point Average (CGPA): A student must maintain a certain Cumulative Grade Point Average (CGPA) in relation to the total hours attempted at Georgia State University and accepted transfer hours. CGPA calculation includes all hours attempted at Georgia State University.
    • Transfer articulation performed prior to Fall 2016 will not be re-evaluated; this includes both attempted hours and transfer GPA.
    • Georgia State University uses a plus-minus grading system for the 4 year and higher programs; a 4.5 GPA scale. The 2 year programs will not use a plus-minus grading system, but will maintain a 4.0 GPA scale.
  • Pace: The pace at which a student must progress within his/her program of study is 66.66 percent of the total hours attempted must be earned.
  • Maximum timeframe: The maximum amount of hours a student may receive financial aid is 150 percent of the total hours published in his/her program of study.

Students must meet each of the measures to continue receiving financial aid at Georgia State University. These standards apply to part-time students as well as full-time students. Satisfactory Academic Progress is measured at the end of each term of enrollment after grades have been officially published. Students are notified on his/her student account on PAWS at http://paws.gsu.edu, student Georgia State email, and letter mail.

The Satisfactory Academic Progress standards are applied to all of Georgia State University’s student population admitted to Certificate and Associate Degree Programs. This population includes, but is not limited to:

  • Students that receive or have received financial aid.
  • Students that have not or do not receive financial aid.
  • Students that are or were in ineligible student statuses; dual/joint enrollment, transient, some international, or undeclared major.

Federal regulations require that students maintain Satisfactory Academic Progress (SAP) in their program of study to continue receiving Federal Title IV aid (federal student financial aid). Failure to maintain SAP results in the loss of federal student financial aid. Federal student financial aid includes: Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG); Direct Loans (Subsidized and Unsubsidized); PLUS loan; Federal Work Study Program; and HOPE Program (HOPE is not federal aid, but is affected).

Students must meet each of the measures to continue receiving financial aid at Georgia State University. A student is provided a warning at the end of the first term that the SAP standards are not being met. This warning alerts the student of the potential loss of financial aid if, in the next consecutive term of enrollment, cumulatively all the SAP standards are not met. The second consecutive term where a student does not meet all the measures or has reached the program maximum timeframe loses financial aid eligibility.

Cumulative GPA

A student must maintain a certain cumulative grade point average (GPA) at Georgia State University to continue to remain eligible for financial aid.

  • CGPA calculation includes all hours attempted at Georgia State University.
    • Prior to Fall 2016: Prior to the consolidation of Georgia Perimeter College and Georgia State University, Perimeter College accepted transfer hours were not included in the actual CGPA calculation as transfer GPA was not a calculated component for the institution, but the attempted hours were included in the acceptable range as the hours may have been used toward earning a degree.
    • Effective Fall 2016: The new consolidated Georgia State University transfer articulation for all coursework effective Fall 2016 will have a transfer GPA calculated. The combined transfer and institutional hours will comprise the CGPA used in the SAP evaluation. All accepted transfer and institutional hours will be used in the acceptable hours range when assessing the CGPA standard of SAP.
  • All remedial and English as a Second Language (ENSL) coursework attempted are excluded when determining total attempted hours and the CGPA. These hours are excluded as the hours are not used toward earning a degree.

If the GPA is below the minimum in the table, the student is no longer meeting SAP standards and will become ineligible for financial aid.

If your total attempted hours are within this range… …then your GPA should at least be:
0 – 12 1.50
13 – 27 1.65
28 – 36 1.75
37 – 59 1.85
60 or more 2.00

Grade Forgiveness: Federal regulations require that grades that are forgiven by the institution remain in the GPA calculation for financial aid academic progress.

Maximum Timeframe

The maximum amount of hours a student may receive financial aid is 150 percent of the total hours published in his/her program of study. Georgia State University offers Associate Degree programs that require approximately 60 to 66 collegiate credit hours to graduate and earn an Associate’s Degree. As a student may potentially require the maximum of the 60 to 66 range, the higher number in the range is used when applying the 150 percent standard.

150 percent of 66 collegiate credit hours = 90 maximum attempted hours

Collegiate level courses: The 90 maximum attempted hours is the amount of hours that a student may receive financial aid on collegiate level courses.

  • All hours of remedial and ENSL are excluded from the 90 maximum attempted hours as these hours are not used toward earning a degree.
  • If the current term of enrollment hours causes the maximum timeframe to be exceeded, the hours that exceed the maximum timeframe will result in an adjustment to a student’s financial aid eligible hours and possibly the financial aid award. Example: Current enrollment is 12 hours for Fall 2016. Prior to Fall 2016, total collegiate attempted was 90. The student has 6 hours of eligibility remaining and will only receive financial aid for 6 hours. If the student has loans there will be no impact, but Pell would be reduced from a full Pell award to fifty percent of the full amount.

Remedial Courses: The maximum attempted hours that financial aid will pay for remedial coursework is up to 30 hours. Remedial coursework includes Learning Support (LS), College Preparatory Curriculum (CPC), and Regent’s courses that have been attempted at Georgia State and accepted transfer hours. Financial aid will not pay for remedial course attempted hours above 30 hours. If the current term of enrollment hours causes the maximum allowed amount to be exceeded, the hours that exceed the maximum 30 hours will result in an adjustment to the student’s financial aid eligible hours and possibly the financial aid award. All attempted hours of remedial courses are excluded from the 90 maximum attempted hours.

English as a Second Language (ENSL): There is no limit on the amount of hours that financial aid may be paid on ENSL coursework. All attempted hours of ENSL are excluded from the 90 maximum attempted hours.

Additional Hours: Certain programs of study require hours beyond the standard associate degree program of study hours. Students in the following categories may petition for additional hours beyond the 90 maximum attempted hours: Nursing, Dental Hygiene, and a student who has earned a degree at Georgia State and is pursuing a second degree at Georgia State.

Certificate Program: Certificate programs and certain career programs require fewer hours to achieve a certificate or a degree. The program and maximum attempted hours are listed below:

Program of Study Maximum Attempted Hours
Radiologic Technology (Career) 46
Sign Language Interpreting (Certificate) 86

All programs may not be listed, but the 150 percent standard should be applied to the published program of study to determine the maximum allowable financial aid eligibility timeframe.

Maximum Timeframe Term Checkpoint: If it is determined that a student will not earn a degree prior to or at the maximum timeframe allowed, at the time of determination (term checkpoint), the student will lose eligibility for financial aid. Students that have attempted at least 70 hours after Spring term will be pre-reviewed to determine if the student will lose eligibility at the term checkpoint. The pre-review involves: 1) an unofficial graduation audit by University Advisement Center; and 2) a maximum attempted hours review by the Office of Student Financial Services. Notification will be sent to students that will lose eligibility at the term checkpoint; students will have the ability to appeal for reinstatement of financial aid.

Pace of Completion

Students must earn/pass 66.66 percent of the total hours attempted. A 66.66 percent pace of completion is required separately within collegiate level, English as a Second Language (ENSL), and remedial courses.

  • Courses earned/passed include grades of: A, B, C, or D. Depending on the program of study, a grade of “D” may not be considered as earned.
  • Courses attempted include any course with grades of: A, B, C, D, F, W, WF, I, S, U or IP.

Repeat

Federal regulations for Satisfactory Academic Progress only allows eligibility for financial aid on two attempts of a passed collegiate level course. For example, if a grade of ‘D’ was earned for Math 1111, and the course is repeated resulting in an earned grade of ‘C’, and the student wants to attempt Math 1111 one more time to earn a higher grade, then the third attempt would not be eligible for financial aid. Courses that are repeated due to a withdrawal or failure are not subject to the above repeat rule. Courses that have been identified as a third attempt will result in reduced hour(s) on or about the published financial aid freeze date. The reduction in hours may result in an adjustment of a student’s financial aid award.

Financial Aid Loss

A student who fails to establish good academic status or to make Satisfactory Academic Progress (SAP) becomes ineligible for financial aid. A student is provided a warning at the end of the first term that the SAP standards are not being met. This warning alerts the student of the potential loss of financial aid if, in the next consecutive term of enrollment, cumulatively all the SAP standards are not met. The second consecutive term where a student does not meet all the measures or has reached the program maximum timeframe loses financial aid eligibility. Financial aid may be reinstated through the Financial Aid Appeal Process or a student may have financial aid reinstated by improving his or her academic progress through meeting the SAP Policy Standards.

If the student has mitigating circumstances beyond his/her control that affected his/her ability to meet SAP standards, the student may appeal the loss of his/her eligibility. To appeal the loss of eligibility, a student must complete a Financial Aid Appeal form and submit it with appropriate documentation to the Financial Aid Appeals Committee.

  • Academic Plan: As part of the appeal a student is required to develop an academic plan with their Academic Advisor. The academic plan must only contain coursework that applies to the student’s program of study. If it is determined that coursework is not part of the program of study, aid will not be applied or will be removed for the coursework outside of the program.
  • Supporting Documentation: In addition to the appeal, the student must submit supporting documentation. The documentation must be directly related to the events that affected the student’s ability to meet SAP standards.
  • Processing Timeframe: The normal processing timeframe is 2-4 weeks from receipt of the appeal form; during peak periods the processing timeframe may be longer. Currently enrolled students appealing for an upcoming term, the processing timeframe begins after the current term grades are available.
  • Appeals Committee: Your appeal will be reviewed by an anonymous committee of financial aid administrators. The appeal decision will be based on your entire academic performance, the mitigating circumstance(s), and the supporting documentation submitted. You will be notified of the committee’s decision through: letter mail; student email; and you may check your SAP standing for the status of the appeal by logging into your PAWS account.
  • Appeal Decision: The student will be notified of the appeal decision through the mail, student Georgia State email, and a student may check the status of the appeal by logging into theirPAWS account.
    • If the appeal is approved, in order to continue to retain eligibility a student must follow each semester’s plan. At the end of the each semester a student’s academic progress will be evaluated to determine if the academic plan was followed.
    • If the student follows the academic plan developed and passes all courses attempted, the student will maintain financial aid eligibility for the next semester of the academic plan. o If a student does NOT follow the academic plan, the student may lose his/her financial aid eligibility for the following semester. A student must be prepared to pay for his/her next semester of enrollment.
  • Appeal Form: To obtain a financial aid appeal form, please visit the forms page.

Reinstatement

For appeals that are approved, financial aid will be reinstated for one term or term-by-term academic plan; notification will be sent on the type of approval and conditions. If a student fails to meet the standards of academic progress and does not have mitigating circumstances, or the student fails to meet the conditions of an appeal, the student must pay for courses from his/her own resources until all SAP standards are met to regain financial aid eligibility.

Consolidation Impact

Georgia State University and Georgia Perimeter College consolidated into one new institution effective the 2016-2017 academic year. The impact of the consolidation to the student’s academic record will result in a previously admitted Georgia Perimeter College student’s academic record being merged to Georgia State University as a single record, similar to a transfer student record history. A student’s most current Satisfactory Academic Progress status at Georgia Perimeter College, through the 2015-2016 academic year, will be assigned to the new consolidated Georgia State University academic record for 2016-2017.

Students that have attended both Georgia State University and Georgia Perimeter College will have intersecting academic history. However, at the time of the consolidation, the institution that the student is currently actively admitted/enrolled will be the presiding academic record. The presiding academic record will dictate the most current Satisfactory Academic Progress status record for this type of student.

Program of Study Transition

Students that are permitted to transition to another program of study are subject to the Standards of Satisfactory Academic Progress for that program of study. It is the student’s responsibility to review the Standards of Satisfactory Academic progress for that program of study. Students are advised to be counseled by the Financial Aid Office and Advisement on the impact of a transition.

A student enrolled in the Bachelor’s Degree or higher program of study that is not meeting the SAP standards for that program of study may transition to the Certificate/Associate Degree program of study. This transition will not require the student to apply for admissions to the Certificate/Associate Degree program; it will require a change of major request to be submitted and processed.