Deadlines & Regulations

Regulations

A work hour is a clock hour of 60 minutes, not a class hour of 50 minutes. Georgia State University Student Employment is a part-time employment program with students working an average of 10 hours per week. As an institutional policy, students may work no more than an average of 20 hours per week during the academic year.

Payment through Federal Work-Study and Panther Work is made strictly by the hour. Students who are absent due to illness, holidays, or other reasons, are NOT paid or given credit for the time missed. Students are NOT paid for time taken for meals.

Deadlines

Supervisors’ deadlines for submitting monthly forms required for payroll purposes vary for each month and especially around the end of terms. As a general rule, most forms are due within the first 7-10 days of the month. If a student is hired after the middle of the month, his/her paperwork will be processed for the following month as will all late-arriving paperwork.

Working

Students may not begin working until they have completed the payroll sign-up procedures.

  • The Supervisor in the hiring department must complete the Human Resources Electronic Personnel Action Form (ePAF).
  • The Human Resources Electronic Personnel Action Form (ePAF) must be submitted to the Office of Student Financial Aid by the Supervisor for final clearance.
  • The approved Electronic Personnel Action Form (ePAF) must be submitted to Human Resources by the Financial Aid Office after the ePAF is approved.
  • The Human Resources office is located at 1 Park Place South, Suite 330. Human Resources will require a student photo ID and a copy of the student’s social security card to process each student’s paperwork.
  • If the student is a resident alien, he/she must also show their resident alien card. If the student doesn’t have these forms of identification, you may contact Human Resources at (404)413-3300 to find out what form of alternative identification will be accepted.

Employing departments have the primary responsibility for monitoring FWSP/PWP students’ earnings. Students will benefit from being included in this process; however, departments, not students, will be held accountable for funding excess earnings that result from negligent monitoring practices. Students must be paid for all time worked.